Archive for the ‘GTD’ Category

Make The Dream Real

July 15th, 2013

The golden rule toward bringing the dream forward:
. Allow yourself to dream of anything
. Capture these moments as scribbles, sketches, notes and discussions
. Once you’ve captured the dreams group them in an organized fashion in Evernote
. During your weekly review look upon these dreams for inspiration and time permitting (desired or calendar) create a series of steps to accomplish the first part of the dream
. Establish a schedule to track and target deliverables
. Feed the dream to keep it alive and on track
. Fill your day with support and allies to keep the dream moving forward
. Visualize and document what the dream materializing looks like in the world in order to give it more power and purpose
. Become obsessed with bringing this dream to life and keep your heart, mind and gut in the game to bring it forth
. Do the weekly review
. Pin up reminders of the dream around you so it’s always top of mind
. Get sleep
. Work out
. Entrain your mind

concepts, flow, GTD


April 22nd, 2011

So recently I’ve gotten in to the Personal Kanban way of doing things and have decided to softly implement it for my day to day work. I’ve looked for a digital solution which was secure, and while there are a bunch of great tools out there, ultimately they all live in the cloud, and well, being in an Enterprise environment, I can’t use their solutions. So, I decided to go ahead and put together a solution using Numbers. The reason for this is that I am able to maintain a Backlog and a Kanban board in a single Project File. While it isn’t as sexy as an always on and collaborative ready tool, it does the job. Anyway, here are a couple of screen shots of the Kanban, and you can also download the Numbers file if you want to check it out.

Download: Numbers-Kanban

concepts, GTD

Well, still at it.

February 9th, 2011

I spent a few weeks on my hand made journals and my custom little task sheets, but I felt like something was missing. So I did what any good GTD obsessed nerd does, I did more research. I search high and low for a nice little system I could call my own and carry with me everywhere. A good resource I found was on DIYPlanner. It was here that I read about the innovative Rollabind Paper system. The videos looked really cool. I then learned that there was another company who adopted their technology called the Levenger Circa Notebooks. And this ultimately led to another company, Myndology, who did pretty much the same thing, with a little variation in their paper and punches. Anyway, in the end I just happened upon a forum posting that talked about these Rollabind, Circa, Myndology type books from Staples which came out in late December of 2010. I thought, cool, I can go check them out. I swung by one day after work and picked up a couple journals, and I instantly fell in love. I saw in my hand the realization of what I wanted to achieve on paper+GTD: fluid, flexible and a highly customizable note and task organizing system. I mocked up my preferred layout, bought a Levenger Circa punch and went to town.

Here is a snapshot of the current spread in the Staples ARC book (you can see that I am still fleshing out the Task Sheet concept-can’t decide if it’s a quarter sheet or a card type of system):
Well, that’s the story so far. Here’s a link to the Arc Staples Notebooks. Grab one and enjoy. :)

concepts, GTD

The final ultraportable system

January 27th, 2011

Just wanted to post a snapshot of the final system:
. Zebra Telescopic Pen
. Handmade carrying case (enough for 7 mini notes)
Been using it a few times today, and I am pleasantly surprised and happy with the setup.

concepts, GTD


January 26th, 2011

And it’s done. Now just to finalize the overall template and test out different paper and weights.

I love quick turn around projects. :)

concepts, GTD

Mini Notes+GTD

January 26th, 2011
I am a big believer in the whole GTD process and concept, and have been looking for a sensible way to achieve the state of ‘flow’ in a paper system. I’d given the ActionMethod stuff a try and while I like it a lot, there are a few things I’d like to see added to the overall system. So what I ended up doing was creating my own flavor of a GTD paper system which satisfies the following goals:
. Keep it small and portable
. Make it cool and fun to use
. Make it easy to get into a digital archive
. Allow me to assign Projects, Tags, and Due Dates
. Make it customizable
. Have it look slick so I want to keep using it
My first foray into the system was to basically mimic the ActionMethod layout and create my own Cahier styled books. While this was a fun project, it became quite time consuming rather quickly.
Next, after looking @ the Evernote Blog, I saw a flash of a ‘good idea’ presented to me. Someone on the Video Blog asked about the Evernote Leather notebooks, and when I saw Andrew unfold the paper that was inserted in the beautiful carrier, I knew I had to try applying my paper system exploration to this format.
To make a long story short, below you can see my two snapshots of the paper prototype system working. I have some additional thoughts around improving it, and will no doubt refine this once I bring it into Illustrator to lay down the template for the note. Look for a downloadable .PDF in the near future.

concepts, GTD


January 24th, 2011

Take hand written notes comprised of text, mind maps and sketches, and have it all be digital and searchable locally and in the Cloud.
Action Method, Livescribe+GTD and Evernote being used to achieve digital notes which can be synced, and organized and searched via ICR.

In my quest for ever greater efficiency and fluidity, I’ve gone back to look @ how well my Echo Pen will work with the ActionMethod system I’ve tweaked and customized for my own needs. While the Livescribe angle is interesting and doable provided you use their custom books, I was hoping that I could achieve the same results as my hand made books with printable Notebooks.

I’ve tracked down a set of Blank Pages to print out, however, I don’t know if it’s the paper or the print out, but not all of my lines aren’t digitizing properly. I have noticed that the laser printer I am using tends to make the page a little slick after the image is set to paper, so I think I will have to do a little more testing with a high end Ink Jet printer to see if the experience improves.

Anyhow, I have two ways of achieving the ActionMethod technique. The first is to just draw out the layout in the LiveScribe notebook, and the other is to print out the Blank Pages and Overprint the ActionMethod layout on top of it.

Here are a couple snapshots:

The benefit of drawing out the layout is that all the items I’ve drawn and written will import perfectly, whereas if I go the custom printed route, I tend to notice missing lines and shapes, as if the dot paper has been compromised in some form or fashion. I am going to continue testing this out with different paper and printers to see if it ever works.

I wish ActionMethod and Livescribe would partner to create some custom books geared toward the GTD community. I know it’s a rather small and vertical market, but I feel it’s a pretty dedicated group of people who would totally embrace the concept.

I hope this was interesting.


concepts, GTD

MyThoughts Mind Mapping + GTD

January 17th, 2011

Below is a sample of a GTD inspired Template i’ve created for myself. This is how I go about developing Projects from an Idea Based perspective. If you haven’t check out MyThoughts for the Mac, you really should:

MyThoughts for Mac

Let me know if you use the app and would like me to send you the file.

concepts, GTD

Paper+GTD+Hand Made Cahiers

January 17th, 2011

I’ve been looking @ different ways of applying GTD to paper, and I’ve seen the Action Method books from Behance. While they are quite nice, I felt that the information on the page didn’t offer everything I value, so I decided to create my own flavor for my own type of workflow.

Here is a link to the .PDF for anyone who wants to print it themselves: tasksheet

Source of Inspiration: ActionMethod

Below, you can see what I ended up doing. I just bind the 20 or so pages in a Cahier style using staples and some nice cover stock:

The book consists of a capture area and a Task module

Closeup of Tasks and notes

Another closeup

Custom Cahier Notebook

concepts, GTD